WORKFLOW COMPARISON FOR 1000 INVOICES
LEGACY INVOICE COLLECTION
Invoices are delivered by postal service, envelopes are opened and sorted. Invoices are delivered via email, printed and sorted. Invoices are retrieved via web download, printed and sorted. Invoices are received by fax and sorted.
ONEPAY INVOICE COLLECTION
onePAY automatically retrieves invoices from an email inbox or file repository. Invoices received by mail or fax can be scanned directly into onePAY.
LEGACY MANUAL ROUTING
Invoices are delivered to the appropriate processor or approver either manually or distributed by email. This method is susceptible to human error which can cause processing delays.
ONEPAY AUTOMATIC DATA CAPTURE
onePAY’s world class OCR engine automatically parses all relevant data from an invoice. All vendor invoices are configured and supported by onePAY. onePAY ensures all invoices are captured and delivered to the right approver. This has no processing time.
LEGACY MANUAL APPROVAL AND DATA ENTRY
Invoices are approved or rejected by the appropriate manager or executive based on established business rules and best practices. This method is susceptible to human error or manipulation and is limited in its ability to maintain checks and balances.
Approved invoices are manually keyed into an ERP system. Once in the ERP system, invoices are manually coded to a specific GL account, business unit, or operating company. This method is prone to data entry error that can result in over payment, missed payment, or duplicate payment.
ONEPAY MACH 1 AUTOMATED WORKFLOW
onePAY’s patent pending business Rules Engine, Mach 1 automatically routes invoices to the appropriate approval resource based on client specific criteria. Mach 1 allows onePAY to establish customized business rules to automatically approve invoices that satisfy business rules and automatically route invoices that violate business rules to the appropriate resource for review. Mach 1 automatically codes invoices to the appropriate GL account, business unit, and operating company. Mach 1 eliminates manual data entry errors and duplicate payments, while providing greater visibility on pending payments and improving vendor relationships.
LEGACY MANUAL ARCHIVING AND POST PAYMENT MANAGEMENT
Invoices are named and saved in a file repository or manually placed in a filing cabinet. Invoices are retrieved from a filing cabinet or file repository and distributed for review upon request.
ONEPAY PAYMENT INTEGRATION AND ARCHIVES
onePAY integrates with client ERP and payment processing solutions. Invoices are stored in onePAY indefinitely. onePAY has advanced search capabilities for retrieval of invoices post payment.